A one-person RFP function handling 75–100 global RFPs a year now drafts from live source documents instead of an unmaintained library.
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The whole global RFP function runs on one manager.
Same RFPs, same content, both platforms run side by side.
Drafting from live documents with no library to maintain.
For Aquent, a global staffing and creative services company, 75 to 100 RFPs a year land on a single proposal manager. Its inherited Loopio library had gone unmaintained for 18 months because no one had time to keep it current. After a three-week live trial against AutoRFP, Aquent chose Inventive AI as its Loopio replacement for staffing firms. This case study is based on a conversation with Sophia Paul, Proposal Manager at Aquent.
Aquent is a global staffing and creative services company operating brands including Aquent Studios, Scout and Skill. One manager handles 75 to 100 global RFPs a year.
Aquent inherited Loopio to manage its proposal content, but for a one-person team the platform became a bottleneck.
Q&A databases need constant manual upkeep to stay accurate. Without a dedicated content manager, Aquent's Loopio instance sat unmaintained for 18 months. As the content went stale, the RFP manager started turning to general-purpose AI tools just to hit deadlines.
"I don't have a dedicated content manager. It's partly why Loopio didn't work for us because I'm the sole person managing the function. Then having to maintain a content library just wasn't something that one person could feasibly handle with our volumes."
— Sophia Paul, Proposal Manager, Aquent
With renewal coming up, Aquent needed a Loopio replacement for staffing firms built around AI instead of a manually maintained database.
Aquent looked at Responsive and Qvidian but ruled them out for feeling too similar to Loopio. The search for the best RFP tool for a one-person RFP team came down to a three-week, simultaneous trial of two AI-native platforms: AutoRFP and Inventive AI.
Instead of a sandbox, Aquent ran the same live RFPs and source content through both platforms at the same time.
"I've been literally doing simultaneous projects on Inventive and AutoRFP, and I just like yours, it's a lot more accessible. It's cleaner. It's much more intuitive... The quality of responses I was getting was way more aligned with kind of how I write. At a face value, yours just felt far superior."
— Sophia Paul, Proposal Manager, Aquent
Aquent signed with Inventive AI and was fully onboarded within a week.
Because Inventive AI works as an AI RFP response engine instead of a static database, it drafts answers from Aquent's live source documents and past proposals in the knowledge hub. There's no separate library for one person to keep current.
Live AI editing happens inside the response itself, through response generation, so the whole workflow stays in one place for a solo operator.
"It's pretty impressive. I do like the immediate AI feature, to be able to interact with it real time and have that live in your ecosystem. Other platforms I've tested don't have that capability, or at least they didn't perform as well as yours did."
— Sophia Paul, Proposal Manager, Aquent
Inventive AI helps lean professional services teams answer RFPs from the documents they already have.
Book a demo to see how Inventive AI handles RFPs like Aquent's.
