Upland Qvidian is the oldest library in the category, with AI Assist sold on top. Inventive AI was built AI-native: agents that write each answer from your live documents, cite the source, and score their confidence, with unlimited users and every feature in one plan. See why AssetWorks and Fairview Health Services moved.
Book a DemoTeams that switched from Qvidian to Inventive AI, or evaluated both side by side and chose Inventive AI
| Category | Upland Qvidian | Inventive AI |
|---|---|---|
| How answers are produced | Keyword search and synonym libraries retrieve stored Q&A pairs; AI Assist drafts on top of the library |
Reads each question in context and generates a tailored answer from live source documents |
| AI | AI Assist sold as an add-on (customers quoted $7,000 to $25,000 a year) |
Included. Citation and 0 to 100% confidence score on every answer; gaps flagged, never guessed |
| Content maintenance | Manual: content must be formatted and uploaded to the library; synonym libraries and templates built by hand |
Automatic: outdated, expired, and conflicting content flagged and routed to its owner |
| Knowledge sources | One content library; Microsoft Office-centric; exports to Word |
SharePoint, Google Drive, Notion, Confluence, Slack, Salesforce; Word, PDF, Excel and PowerPoint in and out |
| Users and pricing | Per named user, quote only, plus a one-time implementation fee; multi-year contracts common |
Starts at $830/mo, billed annually, unlimited users; usage-based per RFP and questionnaire; one flat platform fee; every feature included |
| Implementation | Weeks to months of content migration and library setup |
Knowledge Hub live in days; onboarding included |
| Security and AI training | Upland is ISO 27001 certified; SOC 2 scope varies by product |
SOC 2 Type II; Zero Data Retention with OpenAI and Anthropic; SAML SSO; no training on customer data |
| Adoption | Reviewers describe a dated interface and a learning curve for first-time users (G2) |
#1 Easiest to Use on G2; 100% adoption by week two |
422% ROI
AssetWorks Facilities replaced its legacy RFP tool with Inventive AI and achieved a 422% ROI, $105,000 in net savings and the equivalent of 1.5 to 2 FTEs of reclaimed capacity. RFPs that took 8 to 12 days now take 4 to 5.
Read the case study
2-person team
Fairview Health Services’ ClearScript team came off an underused three-year Qvidian contract, imported about 1,100 Q&A pairs, connected its live sources, and now runs RFPs with a two-person team.
30 hrs → 3 hrs
MaxVal evaluated Qvidian, Loopio, and Responsive and chose Inventive. An 80-question RFP dropped from about 30 hours to 3. “What took nights and weekends now takes one morning.”
Read the case studyComparing Qvidian and Inventive AI comes down to one question: do you want to keep running a content library? Upland Qvidian is a library of approved answers your team formats, uploads, and curates, with an AI Assist sold on top.
Inventive AI reads each question and generates an answer from your live documents, cites the source, and scores its confidence. AssetWorks Facilities and Fairview Health Services replaced Qvidian with it; MaxVal chose it over Qvidian, Loopio, and Responsive.
Qvidian’s library only works if someone maintains it, and that someone also has RFPs to write. Fairview’s two-person team said content “took way too much time managing and uploading.”
Inventive AI removes the upload step: connect SharePoint, Google Drive, Notion, or Confluence and the Knowledge Hub stays in sync, while the AI Content Manager flags expired, conflicting, and outdated content and routes it to its owner. Customers report content maintenance 70% faster.
“That just took way too much time managing and uploading things into Qvidian.”
Qvidian retrieves: search the library, pick a candidate answer, paste it. That breaks when questions are phrased differently, when you sell several products, or when the stored answer is three releases old. Inventive AI generates an answer for the requirement in front of it, from your approved content, with a citation and confidence score. AssetWorks called the answers “more complete, accurate, and requirement-focused” than manual ones and cut turnaround from 8 to 12 days to 4 to 5.
“It wasn’t just a smarter content library. The way it understands context and surfaces relevant answers felt like a meaningful leap over what we’d used before.”
Qvidian grew up inside Microsoft Office: content in, Word out. Teams that run on Google Workspace, Slack, or web portals feel it. Canon began evaluating replacements because its move to Google Workspace left Qvidian stranded. Care.com’s proposal team walked out of a Qvidian demo saying “I felt like I went back in time… we’re just building out a Word doc… that’s not even how most of our RFPs come.”
Inventive AI connects to Google Drive and SharePoint equally, lets SMEs answer from Slack or Google Chat, creates projects from Salesforce, and handles Word, Excel, PDF and web-portal questionnaires. The interface is rated #1 Easiest to Use on G2, and customers reach 100% adoption by week two.
“There was no fight to adopt this. Everybody loves it.”
Upland keeps Qvidian pricing off its website. Customers describe a per-named-user annual or multi-year contract plus a one-time implementation fee, with AI Assist priced separately.
On our calls, one 100-user customer was quoted $25,000 a year for AI Assist on top of its contract and called it a “value add up charge.” A financial services firm estimated roughly $50,000 a year for licenses plus $7,000 to $10,000 for AI Assist. A learning company put its Qvidian spend “in the six figures.” Three-year contracts are common, and more than one customer told us the tool was underutilized for most of the term.
Inventive AI has one plan: pay for the RFPs and questionnaires you work on, bring unlimited users, and get every feature, every integration, and 24/7 support included. Plans start at $830/mo, billed annually. One flat platform fee covers setup and onboarding. There is no AI add-on because the AI is the product.
For teams that want AI-generated, source-cited answers instead of a library to curate, Inventive AI is the leading Qvidian alternative. It connects live to SharePoint, Google Drive, Notion, and Confluence, drafts a tailored answer with a citation and confidence score for every question, flags outdated or conflicting content automatically, and includes unlimited users and all AI features in one usage-based plan. AssetWorks Facilities and Fairview Health Services replaced Qvidian with Inventive AI.
Qvidian is a content library: your team formats and uploads approved answers, finds them with keyword and synonym search, and assembles proposals in Word, with AI Assist available as a paid add-on. Inventive AI is an AI platform: it reads each question and generates an answer from live documents, cites the source, scores its confidence, and governs content automatically. Qvidian prices per named user with a setup fee; Inventive prices per RFP with unlimited users.
Yes. Export your Qvidian Q&A pairs and import them into the Inventive Knowledge Hub, then connect the document sources your SMEs actually maintain. Fairview Health Services moved about 1,100 Qvidian pairs this way and uses a hybrid of pairs plus live documents. Onboarding is included at no extra cost.
Qvidian is quoted per named user on annual or multi-year contracts, with a one-time implementation fee and AI Assist sold separately. Inventive AI charges for the RFPs and questionnaires you work on, includes unlimited users, every feature and every integration, and covers onboarding in one flat platform fee. Plans start from $830/mo, billed annually.
Yes. Inventive AI syncs live with Google Drive and lets your team ask the AI questions from Google Chat, alongside SharePoint, Notion, Confluence, Slack, and Salesforce. Responses export to Word, Excel, PDF, and branded templates.
AssetWorks’ solutions engineer: “The quality is much, much better. The answers are intelligent and current, not just recycled text that we hope is still accurate.” Fairview’s ClearScript team said Qvidian had become “a database repository” that took “way too much time managing and uploading.” MaxVal, after evaluating Qvidian: “Goodbye Q&A pairs.”
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